Managing Perception: How to Align Your Voice with Your Message

Do you feel like people aren't understanding you, even when you put a lot of thought into what you say? Many of our clients feel frustrated because their ideas are misunderstood, ignored, or they get unexpected feedback. They believe they’re being clear, but something gets lost between their intent and how others perceive it.

Imagine walking into a meeting ready to share your latest idea. You've prepared, chosen your words carefully, and adjusted your posture to exude confidence. Yet, after you speak, the room remains indifferent. Later, you receive feedback that suggests you came off as harsh or that your message lacked presence.

This disconnect is not about what you said—it's about how you said it.

When Words Fall Short

We've all been there. You say, "Hi, how are you?" and depending on your tone, it can sound genuinely warm, entirely dismissive, or even aggressive. How you say something colors the way it's received. This is true whether you're greeting a friend or presenting a groundbreaking idea to your company.

Many clients tell us, "I have great ideas, but no one listens." Others say, "I try to be direct, but people think I'm being too blunt." 

These aren't isolated incidents; they're patterns rooted in delivery. Before coming to us, many clients have tried the usual advice—like dressing more professionally, adopting confident body language, or refining their language choices. But these attempts often miss the mark because the real challenge lies in vocal presence.

It's about mastering the nuances of how you speak to ensure that your intent resonates with your audience.

The Key Realization: It’s Not the Content

A few years ago, we noticed how often messages fell apart simply because intent didn't match delivery. We heard from clients, friends, and colleagues that their voices weren't being heard, that they were missing opportunities, or being misunderstood. It became clear that the way people used their voices was hindering their ability to connect.

The simple truth is this: how you say something is more important than the words you choose.

How to Bridge the Gap

So how do you ensure that what you intend to say is what people actually hear? It starts with understanding and owning your voice. Here are some steps to help you bridge that gap:

Learn Your Voice

The first step is to know your vocal brand. Your voice should be flexible, adaptable, and authentically you. Take time to understand your voice—its strengths, its nuances, and the way it can convey your true intent. 

If you haven’t yet explored vocal branding, check out our blog series about Vocal Branding.

Listen and Observe

Pay attention to those around you. Who do you admire for their ability to command a room? If you’re struggling with sounding harsh, find a colleague whose charisma shines. What vocal characteristics do they use? 

This isn’t about mimicking—it's about observing and integrating elements that resonate with your own voice. Make a list of what you notice, and start experimenting.

Practice with Intention

The key to growth is practice, but not in high-stakes situations. 

Choose a comfortable environment. Read aloud at home or practice with a trusted friend, and integrate these new vocal characteristics. Build up your flexibility and endurance so that these changes become second nature.

Integrate and Apply

Once you've practiced, start using these vocal skills in your professional life. If you know you can sound harsh in meetings, remind yourself of the qualities you want to use ahead of time. Walk into the next meeting with intention. Aim to sound more friendly or open. This way, you can bridge the gap between what you say and how it's received.

Take Control of Your Voice, Take Control of Your Career

When you invest in understanding your voice, and align your vocal style with your intent, your message will match how it's received. People will hear what you want them to hear, and see what you want them to see.

Remember, it's not about changing who you are, but rather amplifying the best parts of your voice. When your delivery matches your intent, you'll go from being misunderstood to confidently commanding attention and driving your career forward.

Ready to take the next step? Check out our latest YouTube video about Managing Perception, and then join us on LinkedIn and Instagram for ongoing tips.